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Compliance with Email Archiving RegulationsĬompliance with email archiving regulations is much more straightforward with a cloud-based email archiving appliance – provided emails are copied in real time and not periodically, as the periodic archiving of emails allows for emails to be altered or deleted before archiving occurs. Storage capacity grows dynamically to cope with increased volumes of data over time. You will also never run out of storage space in the cloud.
Email archiver appliance archive#
The archive is encrypted and protected by multiple safeguards to protect against unauthorized data access or data loss, and the archive is backed up automatically. Data stored in secure cloud-based data centers will not get lost, damaged, or stolen.
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Furthermore, removable storage units can be lost, damaged, or stolen, and there are limits on how much data each can store – a problem shared with on-premises email archiving appliances.īy comparison, a cloud-based email archiving appliance maintains data in the cloud and allows data to be searched for and retrieved with the click of a mouse. There is also the choice of deployment options to consider.Ī hardware email archiving appliance has limitations inasmuch as, when a user wants to search for or retrieve data, the correct removable storage unit has to be located and data restored to a server. When evaluating email archiving appliances, it is important to be aware that some lack the capabilities to be compliant with federal, state, and industry retention and audit regulations, while others can cause productivity issues if they require the services of an IT department to retrieve emails that may have been misfiled or deleted by accident. More importantly, they tend to be more secure and compliant than on-premises hardware appliances. Cloud-based email archiving appliances have the advantages of quick access, fast searches, and easy retrieval.
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Most frequently, an email archiving appliance is a Software-as-a-Service cloud-based application for archiving emails.